BuX / Legal
Cookie Policy
This Cookie Policy explains how cookies and similar technologies are used across the Babcock Unified Experience (BuX) platform and the choices you have. It covers public pages, authenticated portals and embedded services under BuX control. It should be read alongside the Privacy Notice and the Terms of Use. References to “we” are to Babcock University acting through BuX.
1. What cookies are
Cookies are small files stored by a browser. Session cookies generally expire when the session ends; persistent cookies remain for a defined period. Similar technologies include browser local storage, session storage, pixels, embedded scripts and device identifiers. This policy applies to these technologies where they perform equivalent functions. A cookie identifier may be personal data even when it does not contain your name.
2. How BuX uses cookies
This policy applies to enabled BuX services for applicants, students, faculty, staff, management, parents, guardians, sponsors, alumni and authorised partners. These may include admissions, registration, LMS, attendance, results, payments, accommodation, meals, campus services, communications and support. A specialised service may provide an additional notice.
3. Who is responsible
BuX owns this policy as a platform governance document. Babcock University is the responsible institution for the processing described here. Contracted technology providers may operate technology on the University’s documented instructions. Independent providers remain responsible for their own processing where applicable.
4. Cookie categories
The categories below describe the technologies that BuX uses or may use. Not every portal uses every category. The names and providers of the technologies a portal actually uses, and their durations where these have been verified, are shown in Cookie settings.
| Category | Purpose and control |
|---|---|
| Necessary session and security | Login continuity, request protection and service stability. |
| Cookie choice record | Remember consent or refusal without enabling unrelated tracking. |
| Optional preferences | Remember non-essential display choices; enabled only by choice. |
| Optional analytics | Measure service use with minimised identifiers; no academic, payment or support content. |
| Embedded third-party media | Load external media only after applicable consent or deliberate activation with notice. |
| Advertising and cross-site profiling | Disabled by default. Any introduction would require a separate review and your explicit choice. |
5. Essential cookies
Necessary technology is limited to the function requested and is not used for analytics or advertising. Examples are the cookies and storage that keep you signed in and protect requests, and the record of your cookie choice (named “bux_cookie_choice”), which is a first-party cookie. It stores your cookie choices, the notice version, the time you chose and a random reference. It does not contain your name or contact details.
Grades, balances, payment credentials, medical details, support conversations and biometric information are not placed in cookies or tracking payloads. Authentication credentials are handled through purpose-built secure mechanisms. Disabling necessary browser storage can prevent secure sign-in; if it does, we will explain the effect clearly and provide support through the contact details below.
6. Optional cookies
Non-essential technologies remain off until you select the relevant purpose. You may choose Accept all optional cookies, Essential cookies only or Manage preferences. Refusing optional cookies will not prevent access to core university services. Continuing to browse, closing a notice or accepting the Terms of Use does not constitute consent to optional tracking.
A persistent Cookie settings control, available from the footer of every BuX page, allows you to change or withdraw optional choices as easily as you gave them. Withdrawal stops future optional collection and removes controllable optional identifiers; it does not automatically erase information already lawfully processed. You may separately request deletion where applicable.
Cookie settings
This site uses only essential cookies. They keep sign-in and core university services working and cannot be turned off here, so there is nothing to choose.
Strictly necessary
Always activeRequired for secure sign-in, session management and core university services.
View cookie details for Strictly necessary
- Name
bux_cookie_choice_parent-portalCookie- What it is for
- Remembers your cookie choices so you are not asked again on every visit.
- Provider
- This portal
- How long it lasts
- 183 days (about 6 months)
- Data it holds
- Your cookie choices, the notice version, the inventory version, this portal, the time you chose and a random reference. It does not contain your name or contact details.
- Name
parent_portal_sessionCookie- What it is for
- Keeps you signed in to the Parent Portal. Not readable by scripts on the page.
- Provider
- This portal
- How long it lasts
- 12 hours; removed sooner when you sign out.
- Data it holds
- An opaque session reference and a renewal credential.
- Name
parent_officer_sessionCookie- What it is for
- Keeps University staff signed in to the parent-access console. Not readable by scripts on the page.
- Provider
- This portal
- How long it lasts
- Until you close your browser (the service also ends a sign-in sooner after inactivity).
- Data it holds
- An opaque session reference and a renewal credential.
- Name
parent_portal_pw_ticketSession storage (this tab)- What it is for
- Carries the one-time step for choosing a new password from sign-in to the next page. This tab only.
- Provider
- This portal
- How long it lasts
- Until you close the tab; removed as soon as it is used.
- Data it holds
- A one-time reference, never your password.
- Name
parent-console-batch-capSession storage (this tab)- What it is for
- Staff console only: remembers how many students one batch can hold, for this browser session.
- Provider
- This portal
- How long it lasts
- Until you close the tab.
- Data it holds
- A number.
- Name
bux-session-renewalIn-page memory- What it is for
- Stops two open tabs from renewing your sign-in at the same moment. It carries no session, token or name.
- Provider
- This portal
- How long it lasts
- Held in memory while the page is open.
- Data it holds
- Nothing (a lock name only).
- Name
bux-officer-session-renewalIn-page memory- What it is for
- Stops two open tabs from renewing your sign-in at the same moment. It carries no session, token or name.
- Provider
- This portal
- How long it lasts
- Held in memory while the page is open.
- Data it holds
- Nothing (a lock name only).
- Name
bux-session-identityIn-page memory- What it is for
- Tells your other open tabs which person is signed in, so a sign-out or a change of person in one tab is noticed in the others. It carries a short one-way key, never a name or token.
- Provider
- This portal
- How long it lasts
- Held in memory while the page is open.
- Data it holds
- A short one-way key for the signed-in person.
7. Third-party technologies
BuX portals do not currently use analytics or advertising technologies, do not use cross-site profiling and do not embed third-party media. When you sign in with Microsoft or Google, or pay through a payment provider, you leave BuX for that provider’s own site, which sets its own cookies under its own notice.
If an embedded payment, video, support or analytics provider is introduced, it may receive connection information or set its own identifiers. The provider, purpose, data and duration are disclosed before activation. Optional embeds do not contact the provider before you make the relevant choice.
Providers may act as processors or as independent controllers, depending on their function. Where information is processed outside Nigeria, suitable contracts and transfer safeguards apply.
8. Managing preferences
You can change preferences through Cookie settings and can also clear or block browser storage. Browser deletion may remove the stored choice, so the platform may ask again. Choices can differ between devices or browsers. Choices are not synchronised between accounts or unrelated services without a disclosed, approved mechanism.
We ask again when the choice record expires or when purposes or providers materially change, and we do not ask repeatedly simply because you declined.
9. Data retention
Sign-in and session technologies end when you sign out or the session expires. The cookie choice record is kept on your device for a limited period, after which we ask you again. The duration of each technology in use on a portal is shown in Cookie settings where it has been verified.
Where a record of your choice is kept on our systems, it contains only a pseudonymous reference, your choice, a timestamp and the notice version. Cookie choices do not control academic records, financial transactions or necessary security logs, which have separate purposes and retention rules described in the Privacy Notice.
10. Changes to this policy
Each published version of this policy shows its version and effective date. We will notify users of material changes and obtain a fresh choice before introducing new optional purposes. We review this policy at least annually and after changes to authentication, analytics, embedded services or providers.
11. Privacy rights and contact information
For personal-data questions or rights requests, contact the University Data Protection Officer using the details below. The Privacy Notice explains your rights and the complaint route.
General enquiries: Babcock University
Postal address: PMB 4003, Ilishan-Remo, Ogun State, Nigeria
Email: info@babcock.edu.ng
Telephone: +234 706 672 7364
Personal-data enquiries and rights requests: Data Protection Officer
Mr Boluwatife S. Faluyi
Email: dpo@babcock.edu.ng
Telephone: +234 806 010 6442
Regulator: Nigeria Data Protection Commission